Business Manager Account

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Introduction

School Business Managers can submit a Portal Account Request (PAR) to obtain a Business Manager User Account in our business system. This special user account will be associated with your school's business account. It allows the user to see any paid and unpaid invoices for orders submitted on your school’s account by any school staff associated with the account. You are able to download PDF copies of the invoices, for orders submitted, and pay for each with a credit card. You can still pay by check, via the mail, if desired. Checks can be mailed to our Fargo Office Address.

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How to Login

To submit a Portal Account Request (PAR), navigate to our websites homepage cde.nd.gov and click on the Store Login button.

Image of NDCDE Homepage

Users will need to login using one of the external identity systems. Each is described on the login page. Please choose the one that's right for your situation. If you use EduTech’s Office 365 system you can use your existing k12.nd.us Office 365 User ID to login by clicking the green button. If your school doesn’t use EduTech’s K12 Office 365 system, then you'll need to create a ND Login User ID by clicking the blue button.

NDCDE Online Store Log In Page

Portal Account Request (PAR)

Upon first log in, you will be presented with a short form asking you to identify yourself, school, and school's business manager (which will also be you). Once submitted we will process the Portal Account Request (PAR) and connect your user account to the correct school's business account. You'll receive a notification email once that’s complete (usually within in 1 business day).

Once completed, you will be able to view any invoices attached to your school’s account. You will also be able to order and purchases courses for students if needed.

How to Retrieve an Invoice

Select the Invoices menu item to list your invoices.

Invoice Menu

Select the Paid and Unpaid drop down filter for filtering invoices.

Invoice Drop Down Filter Menu

Each Invoice, once opened, has a PDF attached with a link for download.

Download Invoice PDF

Document Info and Numbering (Orders and Invoices)

This section covers the information contained on Invoices and Order Confirmation Emails.  It also suggests numbering and naming conventions for your document collection.

Enrollment Details on the Order Confirmation Email

The student enrollment details, for each order, are contained in the Order Confirmation Email that was sent to the school staff that placed the original order. It also identifies who at your school placed the order at the very top of the page.

Example of Enrollment Details on the Order Confirmation Email

Maintaining Your Document Collection

Request that school staff, submitting orders on account, forward (or drop in a shared folder) their Order Confirmation Emails as a courtesy to the Business Manager. The Business Manager can download the invoice for the order and add it to their collection. Note the naming convention of the PDF files below. They will pair nicely, when sorted by name, and help maintain your document collection. Continue this naming as you collect future documents.

Example of Document Naming Convention

Order Number Reference on Invoice

All Invoices display the Order Number it originated from.

Order Number Reference on the Invoice

Student Name on Invoice

Invoices posted on or after March 28, 2022 now have the student name listed next to each course line item.

Student name is listed next to each course line item on the invoice.

Monthly Customer Statement

At the beginning of each month a Customer Statement will be generated and emailed to the Business Manager (Primary Contact) on the Schools Account. The statement will only list Open Invoices that are Overdue (30 days or greater).

 

Please contact us if you have any questions.